Apply for a certified printout of the register

Prerequisites

Applications can be made:

• Eligible applicants (minimum age: 16 years):
  • the person to whom the birth certificate relates
  • the spouse or civil partner (within the meaning of the Act on Registered Civil Partnerships)
  • Ancestors and descendants of the data subject
  • Siblings
• Further requirements:
  • Other people, including close relatives such as aunts and uncles, only receive a register printout if they can credibly demonstrate a legal interest (e.g. through a letter from the probate court).

A notice:
Notarized register printouts contain personal data, which is why their issuance is subject to data protection restrictions.

Documents required

• Certified register printout of the applicant (own birth register, own marriage register): identity card
• Certified register printout of relatives in the ascending or descending line, e.g. children, grandchildren, parents, grandparents and siblings: identity card and proof of relationship
• Certified printout of the register of other persons who do not fall under the above case groups: ID card and proof of legal interest, e.g. letter from the probate court, debt instrument

Please note

• You can apply for certified register printouts in writing (letter post, e-mail, fax). It is not possible to apply by phone. A personal application on site is possible.
• If you no longer know the location of the event registered in the registry office, please contact the General Register of Hamburg Registry Offices in writing or by email. There you can find out which registry office has notarized the civil status case.
• For civil status cases (birth, marriage, death) that were notarized in a Hamburg registry office from 2009, certified registration printouts can be issued in all Hamburg registry offices.

These register printouts are provided with the addition "Certificate according to Section 67 Paragraph 3 of the Civil Status Act". Please note that these certificates/register printouts are not recognized abroad. For such purposes, please use documents/register printouts that were issued by the originally responsible registry office.
You can have your register printout provided with an apostille at the Office for Migration. For this purpose, it must not be older than 6 months.

Deadlines

No

Procedure

• You must submit the application for a certified printout of the register to the competent registry office.
• Applications can be made by post, email, online or in person.

Processing time

usually 3 to 10 days

Fees

• Certified register printout (first copy): 18.00 Euro


• if additional copies are requested at the same time: 8.00 Euro each

Legal remedies

Application to the District Court of Hamburg, Sievekingplatz 1.

Legal basis

§ 55 Para. 1 No. 1 Personal Status Act PStG

https://www.gesetze-im-internet.de/pstg/__55.html