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Apply for an event

If you want to have an event recorded, you must apply for this. There is no obligation to schedule an event. Scheduled events are exempt from certain requirements.
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Detailed description

You, as the host, can
  • Measure,
  • exhibitions and
  • markets
get fixed.
This means that you are exempt from the provisions of the Shop Opening Act, the Act on Sundays, Public Holidays, Memorial Days and Days of Mourning, the Working Hours Act and the Trade Regulations Act. You can submit the application as a commercial person (natural or legal person). The determination includes the subject, period, opening hours and location of the event. Markets can be fixed for a longer period of time or in perpetuity, provided that there are no conflicting interests in the public interest. Trade fairs and exhibitions, however, only for the events planned within 2 years.
The application for fixing an event is your decision. However, non-scheduled events are subject to the general regulations, for example the travel business card requirement, the Shop Opening Act, the Working Hours Act and the law on the protection of Sundays and public holidays.
If you would like to apply for exceptions to this, you must do so with the responsible authorities.
A determination replaces these individual approvals. You get market privileges from a single source.
However, you also have special obligations to observe when making a determination.
As a rule, we involve and inform the following public authorities for an assessment:
  • district offices in whose area the event is to be held,
  • Department of the Interior and Sport (BIS Police),
  • Authority for Justice and Consumer Protection (BJV Office for Occupational Safety) and
  • Hamburg Chamber of Commerce
A copy of the assessment is always sent to the Hamburg Chamber of Commerce, the authority for justice and consumer protection (office for occupational safety), the local district office and your tax office. The other offices will be informed of the decision. 

Information

Prerequisites

  • reliability
  • It must be a type of event covered by the trade regulations.

Documents required

  • Information from the Federal Central Register for submission to authorities
  • Information from the central trade register for submission to authorities
  • Business registration certificate
  • For legal entities: excerpt from the commercial register
  • For associations: extract from the register of associations
  • Location map of the event
  • Overview of the goods to be sold
  • Conditions of participation for the event
  • Provisional list of exhibitors

Please note

There are no hints or special features.

Deadlines

Deadline type: Period of validity


Duration (at range): 0 years to 2 years


Comment (for more information on the deadline):


There is no statutory application deadline. As a rule, applications must be submitted 4-6 weeks before the start of the event to ensure that the application is processed on time.

Procedure

In order for you to be able to set an event, an application must be submitted to the responsible authority in advance. You can submit this application online using the online service or using a PDF form.
If you want to apply for the assessment via the online service:

  • You call up the online service
  • You fill out the application form
  • For quick processing by the authorities, upload all the necessary evidence.
  • Your application will be checked by the competent authority.
  • If you have any questions about the determination, the competent authority will contact you
  • In the event of an assessment, you will receive a notice from the competent authority by post and/or email
  • In the event of a rejection, you will receive a rejection letter from the responsible authority by post
  • You will receive a fee notification by post
If you want to apply for the assessment using the PDF form:
  • Open the relevant PDF form
  • Fill out the application.
  • Submit the requested evidence
  • Send the application to the competent authority by e-mail or by post
  • The remaining procedural steps correspond to the online procedure using the online service.

Processing time

Duration (with a range): approx. 4 weeks to 6 weeks


Remark for further information on the processing time:


The processing time depends on whether it is a first event or a follow-up event. The processing time also depends on when the required documents are received (processing time at the Federal Office of Justice, which is responsible for excerpts from the federal and commercial register, is usually 2 to 3 weeks).

Fees

Cost (variable): from 100 to 1,500 euros


Description of the costs: administration fee


Remark:


In addition to the costs for the notice of assessment, there are costs for applying for information from the federal and central trade registers at the responsible offices. You will be billed for these.


The amount of the fee for an assessment notice depends on the time required to process the application

Legal remedies

contradiction

Legal basis

Designation: § 69 trade regulations (GewO)


URL: https://www.gesetze-im-internet.de/gewo/__69.html


Designation: Section 64 et seq. Industrial Code (GewO)


URL: https://www.gesetze-im-internet.de/gewo/__64.html

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Last updated: 11.03.2025