Show death as institution

Prerequisites

A person has died and

• They are an institution such as a hospital, nursing home, hospice or other or
• They are an officially investigating authority (for example, the State Criminal Police Office, the police).

Documents required

In your written notification, provide all the information necessary for registering the death. Submit all required supporting documents.

• written death notification
• Death certificate
• in the case of deceased persons who were single:
  • Birth certificate
• in the case of deceased persons who were married:
  • Marriage certificate
• For deceased persons who were divorced or widowed:
  • Marriage certificate and proof of dissolution of the marriage (legally valid divorce decree, death certificate)
• In the case of deceased persons residing outside Hamburg, if the registry office does not have access to the registration data:
  • Extended registration certificate with current marital status from the residents' registration office
• You may need to submit further documents, such as...
  • Copy of will, powers of attorney or appointment within the framework of a guardianship

Please note

• If, as an institution, you intentionally or negligently fail to report a death, or report it incorrectly, incompletely, not in the prescribed manner, or not in a timely manner, you are acting unlawfully.
• Funeral homes usually take care of obtaining and submitting all the documents required for registering the death to the registry office on behalf of the relatives of the deceased.

Deadlines

As an institution, you must report the death within 3 working days.

Procedure

• As an institution, you must submit the death notification in writing, along with all required documents, to the responsible authority.
• The responsible authority will review the notification and may request any missing documents from you.
• The responsible authority enters the death into the death register and issues a death certificate.

Processing time

The processing time depends on the individual case.

Fees

There are no costs involved.

Legal remedies

No legal remedy is provided.

Legal basis

Sections 28-31 of the Civil Status Act (PStG)


www.gesetze-im-internet.de/pstg/__28.html




Section 20 PStG (Section 20 for institutions)


https://www.gesetze-im-internet.de/pstg/__20.html




§ 70 (2) PStG


https://www.gesetze-im-internet.de/pstg/__70.html